AFCCPC: Bylaws Highlights

ALLIANCE BYLAWS

The Alliance Bylaws was originally adopted in 1999 with the following signatories: Robert C. Canton, Oscar Fernandez, Glenn Jover, Tony Azores, Letty Ramos, Narciso Albarracin, Jr., Greg Acedo.

The first revision was approved by the Board of Directors on March 29, 2008, at the conclusion of the Regional Conference held in Las Vegas, NV. The revision involved amendments to Article 4 which are summarized below.

Elective officers (National Coordinator, National Treasurer, National Auditor, and Board of Directors) shall serve for a term of four years with unlimited reelection. (The original Bylaws limited the service of elective officers to 2 terms).
Election of officers shall be conducted by an ad hoc Committee on Elections (COMELEC) chaired by a member of the Board. (The original Bylaws did not provide for a COMELEC).
The Alliance is comprised of 13 Regions. The number of regions may be increased or decreased by the Board of Directors. (The original Bylaws defined the Alliance as consisting of 12 regions. The 13th region admitted to the Alliance is Hawaii/Pacific Islands Region).
In consultation with the Board, the National Coordinator shall determine the appropriate number of Regional Coordinators in a given region. (The original Bylaws limited the number of Regional Coordinators to 5 per region. It has become obvious that areas with heavy concentrations of Filipino charismatic prayer communities require more than 5 coordinators).
The Regional Coordinators of a region must elect a Lead Regional Coordinator for the purpose of unifying all activities and projects in a given region. (Article 6, Section 2.1)

BYLAWS HIGHLIGHTS

Membership (3.1):
Membership in the Alliance is open but not limited to all Filipino Catholic charismatic prayer groups and prayer communities in North America.

Officers (4.1-4.3)

Elected Officers:: National Coordinator; National Treasurer; Auditor; Board of Directors (5); Term: 4 years. No limits to re-election.

Voting Members:: Regional Coordinators; Board of Directors; Appointed Officers (except Shepherds and Spiritual Advisers)

Manner of Voting:: By secret ballot; Proxies allowed

Board of Directors (5+2):: Elected members: 5; Automatic members: 2; National Coordinator; Immediate past National Coordinator; Term: 4 years. No limits to re-election.

Officers Appointed by the National Coordinator:: National Secretary; Director of Information; Systems Administrator; Vice National Coordinator/Youth; Vice National Coordinator/Funding; Vice National Coordinator/Finance; Vice National Coordinator/Administration; Regional Coordinators; Head Shepherd; Asst. Head Shepherd; Spiritual Advisers

Regional Coordinators: 13 regions; No limits to number of regional coordinators; 1. East Atlantic; 2. Mid Atlantic; 3. Southeastern; 4. North Central; 5. South Central; 6. Rocky Mountain; 7. Pacific Northwest; 8. North Pacific; 9. Mid Pacific; 10. South Pacific; 11. Hawaii/Pacific Islands; 12. Eastern Canada; 13. Western Canada

Quorum:: Simple majority; Board: 4 of 7

DUTIES OF OFFICERS (4.3)

National Secretary:

Maintain minutes
Maintain roster of prayer groups
Disseminate letters, memos, information
Notify members of annual and special meetings
Notify officers of their election
Notify committees of their duties
Attend all national meetings
Keeps records of all meeting proceedings
Reports to VNC-Administration

National Treasurer:

Maintain financial records
Responsible for receipts and disbursements
Opens a bank account
Prepares financial reports
Attend meetings of the Board
Reports to VNC-Finance

Auditor:

Audits books, records, financial statements, disbursements, expenditures, accounts receivable, outstanding accounts
Submit audit reports

Board of Directors:

Serves as the governing body of the Alliance
Insures that Alliance operates within the Bylaws and the teachings of the Church Magisterium
Decides on projects, business transactions, and national conferences
Fill vacancies occurring in elected positions
May convene emergency meetings
May pass measures to deal with urgent situations

Director of Information:

Publishes the Alliance newsletter, The Trumpet
Writes news articles, solicits regional news
Mail and distribute the newsletter
Reports to VNC-Administration

VNC-Youth Affairs:

Coordinate youth activities in regional and biennial conferences
Reports to National Coordinator

VNC-Funding:

Solicit benefactors, donors, advertisements for fund raising
Supervise fund raising events approved by the Board
Reports to National Coordinator

VNC-Finance:

Responsible for "financial record keeping, accounting, and bookkeeping, tax and financial reporting, cash control and cashiering of the organization."
Reports to National Coordinator

VNC-Administration:

Oversees functions of the Secretary, the Director of Information, and the Systems Administrator
Monitors activities in print media and Internet "to prevent misuse and abuse by special interest."
Attends Board meetings to provide updates

REGIONAL COORDINATOR (Addendum, 7-31-13)

To serve the AFCCPC in the spirit of love, humility, and servanthood for the greater glory and honor of our Lord and Savior Jesus Christ
To help fulfill the Vision and Mission of the AFCCPC
To assist and to render any helpful advice to the National Coordinator in fulfilment of his duties in serving the AFCCPC as a whole
To render written and verbal reports to the National Coordinator at least once a year regarding the activities of the Region he/she serves or represents.
To attend the general meeting at least twice a year or in any teleconference that maybe initiated by the National Coordinator
To work closely in the spirit of cooperation and camaraderie with other Regional Coordinators in his/her Region in the planning of AFCCPC-sponsored activities or events
To render other duties that maybe required of him/her by the National Coordinator or Board Members from time to time.
To give a monetary love offering to the AFCCPC (suggested love offering is $50 annually).

Election of Officers (4.2)
Election of officers shall be held either during the Biennial Convention or during the first national officers' meeting after the biennial convention. The timing of the election shall be determined by the Board of Directors. However, elections shall be held no later than 6 months after the biennial convention.